Document management software is an invaluable tool for any company or institution that creates, receives, and uses files. It assists them in tracking the documents they create, collaborate with each other on them, and keep the documents securely in one place.
The majority of organizations produce a huge number of documents as they operate and liaise with partners, clients, suppliers, and others. This results in the need for a comprehensive system for document management that can handle the different types of documents within an organisation.
The best document management system will include many features that make it easy to use and secure. This includes versions control, unifying guidelines for storage and auditing, granular permissions, document scanning capabilities, auditing capabilities optical characters recognition and flexible tools for automation of workflow. You can also connect your system to other tools, like email, project management platforms and even your own site, for better integration.
Some of the best document management software companies provide a free trial to potential customers. This allows them to test the product before making an purchase decision. They will also have comprehensive FAQs that provide answers to common questions regarding the product and its features.
While implementing a document management system will take time because employees will need to scan and upload new files, this initial disruption is much more than repaid over the course of weeks, months and years of improved productivity. A top document management software with SAS 70 Type 2 and ISO 27001 certifications can be beneficial for those working in highly-regulated sectors.